Telecoms Jobs

Executive Office Coordinator

London

£30,000 - £34,000

Responsibilities:

• Provide comprehensive support to the CEO and Head of CEO's Office in fulfilling governance functions, including paperwork preparation, implementation, and distribution.
• Manage complex diaries, organize meetings, and handle travel arrangements for the Chief Executive.
• Conduct research, prepare briefings, and handle incoming communications from internal and external stakeholders.
• Attend meetings, take minutes, maintain action logs, and ensure timely follow-up on tasks.
• Assist with financial documentation tracking and maintenance, including budget administration and expenses.
• Maintain confidentiality of HR documents/systems related to the CEO's direct reports.
• Coordinate information flow among senior leadership, departments, and external organizations.
• Arrange and manage all meetings and diary arrangements according to regular meeting cycles.
• Establish and maintain a clear, accessible knowledge library and filing system for all documentation.
• Develop, implement, and maintain support processes and systems for effective day-to-day operations.
• Identify and communicate solutions to administrative problems to enhance workflow efficiency.

Requirements:

• Minimum 5 years' experience in senior administrative / coordinator role.
• Experience in consistently delivering within a fast-paced environment.
• Excellent interpersonal skills with confidence and ability to interact and influence with tact at all levels of the organisation.
• A good level of written and verbal communication.

If this could be of interest, please drop me an email at [email protected] or call me at 07360 540563

Alec Lintern

Recruitment Consultant | TDA Telecoms